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Parent Volunteers
Describing the volunteer requirement for swim meets and spirit jobs.
About Swim Meets
Being part of the swim team is exciting and rewarding for kids and parents alike. Many of our swimmers remain part of the team for more than 10 years. This could not happen without the dedication of our families, coaches and swimmers. Swim leagues are inherently in need of more parent volunteers than many other sports. But it is also true that in no other sport will your child get as many hours of training and instruction from a skilled staff of coaches at such a bargain rate. In the swim meets, kids get a chance not only to compete against other swimmers but to set and exceed personal performance goals.
Marlin Family Work Commitment
To run each home swim meet, it takes 70 volunteers (35 each half), and to run to run an away meet, it takes 46 volunteers (23 each half). Thus, being on swim team is a family commitment. There are two types of jobs: Swim Meet Jobs and Team Spirit Jobs.
If you are unable to do your Swim Meet or Team Spirit Job, PLEASE:
by calling the Meet Extras until you find a replacement, and,
let the Volunteer Coordinator for the meet know who your replacement is.
Swim Meet Jobs to top
Here are the job descriptions for swim meet jobs:
|
JOB
|
HOW MANY
|
TASKS
|
| Starter / Announcer |
1 per half | At home meets, starts all races and announces events and heats. |
| Head Stroke and Turn Judge | Determine and record rule infractions. Must attend the stroke and turn clinic (date TBD). Knowledge of all 4 strokes and league rules required. | |
|
Stroke and Turn Judges |
2 per half |
Determine and record rule infractions. Must attend the stroke and turn clinic (date TBD). Knowledge of all 4 strokes and league rules required. |
| Head Timer | 1 per half | Instructs timers. Run extra stopwatches in case a stopwatch malfunctions. |
| Timers | 9 per half | Time swimmers during races. 3 timers per lane are required. |
| Recorders | 9 per half | Record swimmers name and time. |
| Runners | 1 per half | Collect slips from recorders, and from stroke and turn judges and deliver to table workers. |
| Concessions Coordinator | 1 per season (can job share) |
At home meets only, set up the concessions and help sell. Shop for concessions. |
| Concessions Assistants, Cashier | 3 per half | Help Concessions Coordinator set up concession stand, sell food, and shop for food. Home Meets only! |
| Grill Master | 2 in 2nd half | Set up and clean up grill; prepare and serve foods for sale. Works with Concessions Coordinator. |
| Swim Meet Volunteer Coordinator | 1 per season | At home and away meets ensures that all jobs are filled so the meet runs smoothly. Sets up at registration day; makes and maintains worker rosters for each meet. |
| Swim Job Check-in & Label Maker |
1 per meet | Using the swim meet workers roster, makes name tags for every worker for each meet and checks in meet workers as they arrive for each half. |
| Meet Director | 1 per season | Runs the entire swim meet and appoints an official referee. |
| Head Table Worker | 1 per season | Oversees head table operation, tabulates times, results, points, disqualifications, ribbons and swimmer statistics. |
| Asst Table Workers | 5 1st half, 6 2nd half | Slip sorter, Slip ranker, Keyboarder / data entry and ribbon production. |
| Head Clerk of the Course | 1 per half | Line up swimmers for the appropriate heat and lane. |
| Asst. Clerk of the Course: | 1 per half | Round up swimmers for events and assist in lining swimmers up for the appropriate heat and lane. |
| Meet Extra | The Best Job in the World! Sign up as an extra and help out parents who cannot attend but who need to cover jobs they signed up for. The beauty part-—you might get lucky and have no job. The catch—you absolutely must attend each meet for which you are signed-up as an extra and be willing to take any job. | |
|
If you cannot help during the swim meet or for your entire swim meet shift, |
||
| Set up |
2 early AM |
Before and after each home meet. At home meets, sets up tables, chairs, timing system, etc. At away meets ensure our area is clean. |
| Clean Up |
2 post-meet |
Clean up after home meets. Put away tables, chairs, pick up garbage and put away timing system. |
| Asst. Volunteer Coordinator |
1 per season |
Make phone calls to remind people of their job(s) at meets and find volunteers to fill remaining jobs. |
Team Spirit Jobs to top
At least one parent in each family is required to sign up for at least one of the following non-meet Team Spirit jobs. These jobs support the team but are not done during swim meets. As with meet jobs, you sign up for these jobs at registration. No advance reservations are accepted before registration day. However, if you would like to take a lead position, please contact the Pool Manager.
Every family is asked to prepare food for at least one of the Team Spirit Dinners. If you have one child on the team you will be required to prepare food for one dinner. If you have more than one child on the team prepare two items, or one item for two different dinners. Also, everyone is asked to provide baked goods for the July 4th bake sale.
|
JOB |
TASKS |
|
Team Spirit Jobs Volunteer Coordinator (1) |
Organizes all volunteers for non-swim meet fundraisers and fun activities. Assigns jobs and works with volunteers to execute events; oversees non-meet events. |
|
Head Stroke and Turn Judge (1) |
Coordinates all stroke and turn judges. Knowledge of all four strokes, USS and JSSL league rules is required. Must attend the stroke and turn clinic. Will serve as the Greenmeadow S&T representative to the league. |
|
Team Pictures (1) |
Schedules team photo day. Assists photographer with orders and picture selection. |
|
Friday Night Dinner Organizers (3) |
Organize one of the Friday night dinners. Coordinate the food, servers, set up and clean up. |
|
Ice Cream Social (1) |
Organize the ice cream social. |
|
Bowling Party (1) |
Plan bowling party at Palo Alto Bowl. |
|
Raging Waters (1) |
Plan a day at Raging Waters. Collect money, buy and distribute tickets. |
|
Fourth of July Picnic Chairs (2) |
Organize the BBQ Picnic lunch at Greenmeadow Park after the 4th of July Parade. Set up food service, operate BBQ, collect cash, help purchase food, serve, and clean up.. |
|
Fourth of July Bake Sale (1) |
Organize people to help sell. Remind everyone to provide baked goods. |
|
Awards Committee (2) |
Coordinate the purchase of awards and trophies for the end of season. |
|
Ribbons (1) |
Inventory ribbons prior to each home meet, bundle ribbons by event and place ribbons in each family's folder after all meets. |
|
End of Season Party (1) |
Coordinate with pool manager. Oranize games, food, purchase snacks, arrange for chaperones. |
|
Swim Team Chair (1) |
Runs the show. Works with the Greenmeadow Executive Director and the Greenmeadow Board Liaison. |
|
JSSL League Representative (1) |
Represents Greenmeadow at all league meetings. |
|
Registrar (1) |
Responsible for swim team registration. Provides rosters to the coaches and League Rep. |
|
Treasurer (1) |
Responsible for fundraising finances and non-coach expenses. |
|
Communications (1) |
Ensures that all information is disseminated to all swim team families. |
|
Pep Rally (1) |
Cooredinate the Pep Rally the evening before the Championship meet. |
|
Concession Buyer (1) |
Help Concession Coordinator shop for food for sale at home meets. |
|
Championship Dinner (1) |
Coordinate an awards dinner option. |
Your First Meet FAQ to top
- Usual check in time for a home swim meet is 7:45 a.m. Warm up is from 7:55 to 8:25.
- Usual check in time for an away swim meet is 8:20 a.m. Warm up is from 8:30 to 9:00.
- The meets begin at 9:00 a.m. and end approximately 12:30 p.m.
- CHECK-IN with the swim meet coordinator for your job right away, even if it's a second half job.
- Bring sunscreen, something to sit on, hats, water bottles, plenty of dry towels, and the good sportsmanship for which the Marlins are famous!
- Maps and directions are available at the Meet Locations link.
- If your swimmers will be unable to attend any of the swim meets let the coach know as far in advance as possible. You must find a replacement for the meet and team spirit jobs you've taken and let the meet volunteer coordinator know.
